EMPLOYMENT
Posting No.: 21-08

POSITION AVAILABLE

TITLE: Assistant Grants & Contracts Administrator, Office of the Treasurer

REPORTING TO: Director, Grants & Contracts

LOCATION: One Dag Hammarskjold Plaza, New York, NY

ASSIGNMENT LENGTH: Indefinite

JOB DESCRIPTION

The Grants & Contracts (G&C) Department is responsible for ensuring that the Population Council complies with all laws, regulations, and award conditions of performance for each agreement or contract entered into by Council. Additionally, Grants & Contracts acts as a resource to project managers; the department aims to support projects in accomplishing their technical objectives while ensuring adherence to donor standards. Although this position will report to the director of Grants & Contracts, this position will assist all G&C administrators on an equal basis.

RESPONSIBILITIES

1. Under the direction and on behalf of the G&C administrators, draft the following correspondence with donors:

   1. cover letters regarding the submission of regular financial and technical deliverables;

   2. letters requesting extensions and revisions to grants and contracts;

   3. letters requesting approvals of actions such as consultant appointment and equipment purchases when required under federal government cooperative agreements and contracts;

   4. letters acknowledging new awards or accompanying reports to donors; and

   5. other correspondence and follow-up as needed.

2. On behalf of the administrators, route documents flowing out of G&C:

   1. coordinate Presidential award/proposal approval; and

   2. facilitate financial staff review of cost proposal documents, financial reports.

3. Monitor and track delivery of project deliverables such as technical and financial reports. Draft follow-up e-mails to staff inquiring as to overdue status. Update Grant Central database on report status and so forth.
4. Prepare monthly reports for Council staff, including, but not limited to, rolling calendar, overdue report, proposal summary report, monthly development tracking, and board reports. Once approved, upload reports to the Council intranet through RedDot content management system for publication.
5. Assist the administrators in entering proposal and award data in Grant Central. Prepare project notifications with summary award information for review by administrators.
6. Assist in the coordination and/or preparation of proposals and awards.
7. Maintain proposal/award-related paper and electronic files, and distribute pertinent information internally.
8. Develop understanding of contractual provisions and regulations.
9. Provide various support and administrative backup responsibilities as assigned.
10. Assist with responses to requests for information from internal departments as well as from donors.
11. Other duties as assigned by the director of Grants & Contracts.

QUALIFICATIONS

1. One to three years of combined experience in grants/contracts administration, business management, or project management, preferably including one year in grants/contracts administration. Bachelor’s degree preferred and/or a satisfactorily equivalent combination of education and experience
2. Excellent communication skills (oral and written), including editing and proofreading.
3. Superior computer/software skills, including proficiency in word processing and spreadsheets. Database experience a plus.
4. Excellent organizational skills, ability to work independently, assess priorities, and manage a variety of activities with attention to detail.
5. Ability to interact professionally with culturally and linguistically diverse staff and clients.

APPLICATIONS

The Population Council is an international, nonprofit, nongovernmental organization that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of regional and country offices. We are seeking an individual to fill the position described. If you know of a qualified candidate or are interested in applying for this position, please send resume and cover letter referencing Job #21-08 to the attention of:

Mr. Benjamin Bilbao
Recruitment Manager
Population Council
One Dag Hammarskjold Plaza
New York, NY 10017

Fax: +1 646 277 8243
E-mail: jobs@popcouncil.org

The Population Council provides equal opportunity; it does not discriminate against any person with regard to age, color, creed, national origin, disability, political belief, veteran status, religion, marital status, gender, gender identity, or sexual orientation. Decisions on employment are based on an individual’s qualifications as related to the position for which s/he is being considered. The Council has an affirmative action program and especially encourages applications from qualified women and members of minority groups. The Population Council is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.

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