EMPLOYMENT
Posting No.: 30-08

POSITION AVAILABLE

TITLE: Staff Assistant II, Reproductive Health Program

REPORTING TO: Director, Reproductive Health; and Associate II

GRADE: 7

LOCATION: Washington, DC

ASSIGNMENT LENGTH: Two years, renewable by mutual consent and availability of funding

JOB DESCRIPTION

The staff assistant II will provide administrative support and coordination for the central management team of the Population Council's Reproductive Health program. S/he will assist in ensuring smooth and coherent program operation by working with staff based in the Council’s three US locations (the Council's office in Washington, DC, its headquarters in New York City, and the Center for Biomedical Research in New York City), as well as with staff based in developing countries around the world.

RESPONSIBILITIES

1. Develop and maintain a system for coordinating and sharing knowledge on all pending and ongoing grant efforts funded under the Reproductive Health program.
2. Support and track Reproductive Health program fundraising efforts with varied donors, including the US Agency for International Development (USAID), the National Institutes of Health, and foundations, among others. Prepare background documents and timelines for proposal submission and coordinate production of proposal technical and financial components.
3. In support of the director for the USAID-funded Global Health TASC3 IQC, coordinate Council and partner responses to individual task orders, including proposal submissions to USAID, and monitor existing awards.
4. Maintain Reproductive Health program database and generate semiannual database report on Reproductive Health program activities. Assist in formatting, editing, and distributing narrative reports.
5. Assist in communication and dissemination of information on Reproductive Health program efforts, including Web site updates and internal/external responses to request for information.
6. Coordinate and compile the submission of subaward and in-house project documentation to the Council office in New York; monitor subaward and in-house project financial and technical reporting.
7. Coordinate Reproductive Health program consultant appointment recommendations, including processing and reporting.
8. Assist with Reproductive Health program staff issues, including recruitment and operational support.
9. Organize and participate in workshops, meetings, and conferences. Assist in drafting reports and follow up.
10. Assist the director in preparation of PowerPoint presentations, and compile background documentation for leadership roles at public meetings.
11. Handle meeting and travel/visa arrangements and expense reporting for the Reproductive Health program director as well as for visiting staff and colleagues.
12. Provide shared rotational support for the operation of the Washington, DC, office, including covering for reception.

QUALIFICATIONS

1. Minimum of five years' nonprofit administrative/management experience.
2. Superior administrative and organizational skills; initiative, attention to detail and follow-through, ability to prioritize, and ability to work independently and efficiently.
3. Excellent computer skills, including knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Access.
4. Strong communication skills, including excellence in English language, spoken and written, and in proofreading. Ability to write clearly and concisely.
5. Judgment and discretion in dealing with confidential and high-level matters.
6. Bachelor’s degree in management preferred.
7. Pleasant, courteous, poised manner in all interactions; people orientation.
8. Experience in the developing world and knowledge of foreign language an asset.

APPLICATIONS

The Population Council is an international, nonprofit, nongovernmental organization that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of regional and country offices. We are seeking an individual to fill the position described. If you know of a qualified candidate or are interested in applying for this position, please send resume and cover letter referencing Job #30-08 to the attention of:

Ms. Angela Briceno
Administrative and Financial Manager
Population Council
4301 Connecticut Avenue
Suite 280
Washington, DC  20008

Fax: +1 202 237- 8410
E-mail: jobs@popcouncil.org

The Population Council provides equal opportunity; it does not discriminate against any person with regard to age, color, creed, national origin, disability, political belief, veteran status, religion, marital status, gender, gender identity, or sexual orientation. Decisions on employment are based on an individual’s qualifications as related to the position for which s/he is being considered. The Council has an affirmative action program and especially encourages applications from qualified women and members of minority groups. The Population Council is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.

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